Reviewed holiday schedule for Thanksgiving, Christmas, New Years, Martin Luther King, and Washington/Lincoln's Day. Enter holiday hours where applicable.
Notified employees to review W-4 status, to file a new W-5 for employees receiving advanced earned income credit, and to file a new W-4 for employees claiming exempt or claiming over 10 exemptions
Verified questionable social security numbers
Removed any non-standard 401K limits
Reviewed PTO plan rolls
Reviewed deduction/supplemental pay limits and periods
Identified last payroll(s) of the current year and first payroll(s) of the new year.
Verified earnings and deductions tax flags.
Contacted Accounts Payable requesting information regarding payments such as:
- Taxable and non-taxable moving expenses
- Personal use of company-provided automobiles
- Non-accountable business expenses
- Non-Cash Fringe Benefits
- Taxable Educational Assistance
- Petty Cash Payments
- Adoption Assistance
Developed a schedule with Accounts Payable to receive data
Reviewed Negative Wage Report
Scheduled year-end payroll adjustment runs for recording reportable compensation. Schedule should consider tax requirements
Determined method of W-2 distribution (e.g., distribute internally for active employees and mail the remaining forms) and notified mailroom, if appropriate.
Informed mailroom where to distribute undeliverable or returned Forms W-2, (e.g., payroll, human resources, etc.)
Scheduled any quarterly or unique year-end reports.
Verified legal name and address which will print on the W-2s
Determined W-2 sort for employee and employer copies
Identified earnings or deductions codes that should be suppressed from printing on the W-2 or summarized
Determined logic for W-2 pension and deferred compensation boxes
Contact plan administrator if clarification is necessary.
Verified tax ID numbers. Follow-up on any "applied for" numbers
Reset 1999 Benefit Limits and special accumulators.
Source: ProBusiness, Palo Alto, CA, December 4, 1998. ProBusiness provides outsourced payroll processing, payroll tax and benefits administration services, as well as human resources software, to large employers within diverse industries.