<i>Dear Workforce</i> How Long Should We Hold on to Applications?
March 5, 2000
Q Dear Workforce: How long should HR keep employment applications? Leticia, Baptist Hospital. A
For auditing purposes, the U.S. Equal Employment Opportunity Commission (EEOC) and the Office of Federal Contract Compliance Programs (OFCCP) require that applications for individuals who have been considered for a position be kept on file for up to three years. For example, at the end of 1999, a company could dispose of applications dated 1997, and so on. One exception--if a job candidate has filed a lawsuit, their application should be kept permanently. SOURCE: Ceridian Employer Services, Minneapolis, February 8, 2000. E-mail your Dear Workforce questions to Online Editor Todd Raphael at firstname.lastname@example.org, along with your name, title, organization and location. Unless you state otherwise, your identifying info may be used on Workforce.com and in Workforce magazine. We can't guarantee we'll be able to answer every question.