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Sample Performance Review for Non-exempt Employees

April 20, 2000
This form must be written in ink or typewritten

 

PERFORMANCE REVIEW AND EVALUATION

Name:
Position:

Location:
Department:

 

This review covers the period from __________to __________

The performance review and evaluation process requires the supervisor to do the following:

    1. Clearly establish the areas of responsibility for the job.
    2. Establish expectations, standards or objectives for the work to be done during the next review period.
    3. Periodically review progress with the subordinate concerning how well expectations were met. Maintain on-going documentation of performance.
    4. Annually review and evaluate performance.

The key to this process is clear communication between the supervisor and subordinate.

The objective of the entire process is to ensure that all employees understand:

    1. What they are to do;
    2. What the standards are by which they will be measured;
    3. How they are progressing; and
    4. What their evaluation is at the end of the review period.

Document the employee’s performance and select a rating (1-4, defined at the bottom of this document) for factors listed below:

Quality of Work -- Consider the accuracy, thoroughness, and neatness of work performed.

_____________________________

_____________________________

_____________________________

_____________________________

Productivity -- Consider the amount and timelines of satisfactory work completed and whether the employee consistently meets established or reasonable deadlines.

_____________________________

_____________________________

_____________________________

_____________________________

Interpersonal Skills -- Consider the employee’s ability to work cooperatively with others, resolve conflict, and help others. Also consider customer relations, telephone technique, etc.

_____________________________

_____________________________

_____________________________

_____________________________

Dependability -- Consider the reliability and consistency of the employee’s work. Also, consider the employee’s attendance record.

_____________________________

_____________________________

_____________________________

_____________________________

Initiative -- Consider the exercise of independent judgment and innovation within the employee’s limits of authority and the amount of supervision required.

_____________________________

_____________________________

_____________________________

_____________________________

Job Knowledge -- Consider the extent to which the employee understands and applies his/her knowledge of the techniques, methods, and skills involved in the job.

_____________________________

_____________________________

_____________________________

_____________________________

PERFORMANCE RATING DEFINITIONS

  1. CLEARLY OUTSTANDING: Clearly exceeds, by a significant degree, most of the major requirements of the job, while maintaining fully satisfactory performance in the remaining duties. Performance results are clearly outstanding. Employee regularly assumes additional responsibilities beyond those which are required. This rating usually including the top 10% of the workforce.
  1. ABOVE EXPECTATIONS: Usually exceeds, by a significant degree, some of the major requirements of the job while maintaining fully satisfactory performance in the remaining duties. Employee often assumes additional responsibilities beyond those which are required.
  1. MEETS EXPECTATIONS: Consistently meets and occasionally exceeds the requirements of the job. Performance results are satisfactory in all aspects of the job.
  1. NEEDS IMPROVEMENT: Usually meets most of the job requirements; but improvement is needed in one or more phases of the job. Results are less than normally expected. When this rating is a warning that the employee’s job is in jeopardy if performance continues at the current level, Human Resources will be involved in preparing an Improvement Plan.

Discuss any other factors which relate to the employee’s work performance, such as significant accomplishments, critical incidents, or necessary improvements:

_____________________________

_____________________________

_____________________________

_____________________________

Overall Evaluation -- Select one overall rating which best describes the employee’s performance throughout the review period considering the ratings and commentary throughout the above document.

Clearly Outstanding
Above Expectations
Meets Expectations
Needs Improvement

INDIVIDUAL DEVELOPMENT

What are this employee’s strongest skills and abilities?

_____________________________

_____________________________

_____________________________

_____________________________

What development action(s) will be needed to maintain or improve current performance? Also, what action(s) will help prepare the employee for future job assignments?

Development Objective

 

 

Action/Anticipated

 

 

Completion Date

 

 

Appraised by
Date

Reviewed by
Date

Employee Comments:

_____________________________

_____________________________

_____________________________

_____________________________

Employee:
Date

(Employee signature does not necessarily signify agreement with the evaluation, but that the evaluation has been discussed with the supervisor.)

SOURCE: Mike Smith, P.O. Box 1692 Wal, NJ 07719, ms@mikesmith-hr.com

The information contained in this article is intended to provide useful information on the topic covered, but should not be construed as legal advice or a legal opinion.