There are lots of rules to navigate high-level dining, but here’s a crash course on seven of the biggest mistakes executive diners make:
Not making a reservation.
Don’t think just because it’s a Monday, the nicest restaurant in town will be magically empty. Always make a reservation when you are hosting a business lunch or dinner. Forge a relationship with a restaurant’s staff by becoming a regular. They will know you and your preferences, address you by name, give you a better table, and in a pinch find a table for you when the restaurant is booked. Remember to cancel reservations when necessary.
Not being in charge.
As host, you need to take charge and manage all of the logistics of the meal. If your client is a non-smoker, make sure your table is in the no-smoking section. Direct your guest to the most comfortable or best seat. Make sure your guest’s order is taken first and make a wine selection based on his or her preference.
Failing to keep the order balanced.
If your guest orders an appetizer, so should you. The same is true for drink and dessert. If you don’t want alcohol, order a non-alcoholic drink. You don’t want to make your guest feel uncomfortable by eating a course alone.
Inappropriate small talk.
No matter how well you think you might know someone, don’t discuss sex, religion or politics. You could offend someone without intending to do so. The best time to discuss business is after ordering the meal. This gives you some uninterrupted time.
Improper utensil use.
People do notice how you hold your utensils! Many business diners are confused as to which way is the right way to handle them—American or Continental. Either style is acceptable; but be consistent and correct in your use. American: Hold the knife in right hand and the fork in your left, tines down. Cut up to three pieces of meat. Put the knife down on your plate and switch the fork to your right hand, tines up. Continental: Same starting and cutting procedure except don’t switch your fork to the other hand. Bring the fork to your mouth, tines down. The knife remains in the right hand and can be used to push food onto the back of the fork.
Taking someone else’s bread plate or water glass.
Here’s a trick for remembering which one is yours: "Food" has four letters and "left" has four letters. Bread is food, so your bread plate is on the left. "Drink" has five letters and so does "right." Your water glass is on the right.
Fighting over or dividing the bill.
Whoever hosts the dinner pays. Do not divide the check or comment about the bill. As a female, if you want to assure that you will receive the bill, arrange it with the waiter beforehand, or leave the table and take care of the bill privately.
Source: Barbara Pachter (www.pachter.com), co-author of The Prentice Hall Complete Business Etiquette Handbook, Business Etiquette, Minding Your Business Manners and Climbing the Corporate Ladder. Order these books by following the links to Amazon.com.