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Some are on-staff (some exempt and some non-exempt) and some are community members.
The tradition has been to just pay them as employees a stipend for the season. This seems modelled on the public school practice. But I know that the public schools are exempt from some wage and hour laws that we in the private sector is subject to and wonder if this is one.
There should be no issue with just giving an exempt coach (normally a teacher) a stipend at the end of the year.
I'm concerned about a non-exempt coach (normally a administrative personnel) a stipend. Can we? Or should we track hours and pay semi-monthly, then pay the difference (if it is more) in the form of a bonus at the end of the season? What hours are payable - practice (in-season and off-season), games, riding the bus to games, watching film. There is a concern that you will earn more if your team travels more or makes playoffs.
Can non-staff community members (parents, local tennis pros, community center staff) be paid as independent contractors?? Do they meet the tests when they are coaching a team or running the Spanish club? Sometimes the "head coach" is an outsider, and the assistant coach is a teacher. Does this complicate things?
I'd be interested in comments. How do other private schools in California deal with this??