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Workforce Planning--Who Does What?

lthough HR is a major player in the development and implementation of workforce planning, all levels of the organization should be responsible for some components of that planning. The chart below shows activities that complement and are necessary for your organization’s workforce planning to be successful. The chart also shows how all levels of your organization are responsible for some part of the process.

    Of course, roles will differ across organizations depending on size, structure, and functional arrangement. However, the activities and roles listed will help you develop an integrated workforce planning process using an approach tailored for your organization.

ACTIVITIES	LEADERSHIP	HR	LINE MANAGERS
Conduct strategic planning	X	X	X
Conduct workforce planning	X	X	X
Develop HR strategies		X
Align employee expectations with HR strategies	X	X	X
Design/chart organization	X	X
Identify business functions			X
Conduct environmental scan		X
Assess/forecast demand		X
Assess/forecast supply		X
Analyze competency gap/surplus		X
Analyze workload gap/surplus		X	X
Create staffing plans		X	X
Identify competencies	X	X	X
Create development plans		X	X
Implement development plans			X
Envision desired workforce	X	X	X
Measure results		X
Undertake process re-engineering			X
Assess efficiency/effectiveness			X
Conduct succession planning		X
Develop capabilities	X	X	X
Develop effective manages	X	X	X
Enable/evaluate performance	X	X	X
Share success-communication	X	X	X
Develop retention strategies		X
Achieve diversity	X	X	X
Assess budget implications	X	X	X
Coordinate strategic IT planning	X

Reprinted with permission of the International Personnel Management Association (IPMA), 1617 Duke Street, Alexandria, VA 22314; (703) 549-7100.

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