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File Management
Discuss workforce management, performance management, retention, communication, motivation, contributing to business results and other topics.
I recently was hired for ALL HR/security/HAZCOM-OSHA operations for a small company. The only problem I've faced is the employee filing system. I have it categorized the following way:
1. Confident
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Forums » Topic Forums » General Forum » File Management
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File Management
posted at 8/12/1999 8:53 AM EDT
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Posts: 7
First: 8/12/1999 Last: 5/23/2001 |
I recently was hired for ALL HR/security/HAZCOM-OSHA operations for a small company. The only problem I've faced is the employee filing system. I have it categorized the following way:
1. Confidential - ADA, FMLA, Garnishements, Drug Testing, past salary info, copy of SSN card (for payroll W-2 verification) 2. General- Application, current salary info, non-disclosure, write-ups/brown-nose awards. 3. Benefits - stock options, enrollment forms. I use 3 individual folders for each topic and then put them in a hanging file folder. I was wondering if I was doing this correctly. Your input is appreciated. |
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File Management
posted at 8/12/1999 10:51 PM EDT
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Posts: 90
First: 6/23/1999 Last: 9/26/2001 |
I have found it best to put all medical related information in a separate file and put the I-9's in a 3 ring binder for ease of access and the "audit" should it ever happen. I use a 6 part file personally. 1st part is all general employment information such as acknowledgment of employee handbook, any special employee contracts, agreements, etc. Part 2 is employment information; application, resume, recommendation for hire, follow up letters, job offer letter, etc. Part 3 is all of the insurance and payroll information, tax and enrollment forms, this would include the stock options, 401K, etc. Part 4 is discipline history and brown nose awards as you call them. Part 5 is all training certificates and certifications. Part 6 is performance evaluations. Works great for me and anyone can find the information they need since it is in the same order. |
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