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Best Way to Document
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Best Way to Document
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Hi All- I have an employee who was put on a Performance Improvement Plan (PIP). Her performance has improved and her manager is satisfied with the employee's overall improvement and level of consis
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Best Way to Document

posted at 8/11/2009 5:00 AM EDT
Posts: 24
First: 5/24/2005
Last: 4/27/2010
Hi All-

I have an employee who was put on a Performance Improvement Plan (PIP). Her performance has improved and her manager is satisfied with the employee's overall improvement and level of consistency. So, we are going to take this employee off of the PIP. How do you document this? A separate letter? An attachment to the PIP?

Thanks!
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Best Way to Document

posted at 8/11/2009 5:20 AM EDT
Posts: 1771
First: 10/24/2002
Last: 9/14/2011
I don't think it really matters, as long as it's documented somehow and it's in the person's file.
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Best Way to Document

posted at 8/11/2009 6:48 AM EDT
Posts: 24
First: 5/24/2005
Last: 4/27/2010
The manager actually wrote a summary of her progress over the last few weeks. Is it appropriate to add those notes into the documentation that states she's no longer on the PIP?
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Best Way to Document

posted at 8/11/2009 7:41 AM EDT
Posts: 1771
First: 10/24/2002
Last: 9/14/2011
Of course.
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Best Way to Document

posted at 8/13/2009 10:02 PM EDT
Posts: 495
First: 9/30/2000
Last: 8/19/2011
Not only document it, but make sure the manager meets with the employee to discuss the improvements and review the expectations going forward. Often employees are only in meetings when things aren't going well - reinforce the good behaviour you've seen.
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