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timesheets
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My company instituted time sheets about 1 year ago. We are a small (20)person office and have about 8 exempt and the rest non exempt and are having a terrible time getting people to fill out the times
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Forums » Topic Forums » Legal Forum » timesheets
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timesheets
posted at 7/21/1999 12:56 AM EDT
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Posts: 6
First: 6/9/1999 Last: 9/5/2001 |
My company instituted time sheets about 1 year ago. We are a small (20)person office and have about 8 exempt and the rest non exempt and are having a terrible time getting people to fill out the timesheets, as well as the supervisors who sign the timesheets to review them. The exempts are suppose to just list their time to be charged to leave time (sick, vacation, etc) while the rest are to log the total hours worked each day. We also only work 35 hrs per week, so the non-exempt are compensated as comp time (or straigt time, if supervisor agrees) for hours between 35-40, then time and a half. Is just listing 7 hrs in the reg column, then 2 or whatever in the comp or overtime column enough in the event of an audit? Also, many employees do not fill in their ss# and some just initial, rather than sign the sheet. We spend hours each payperiod going back to have corrections made (based on the records of in/out kept by the receptionist). It does not seem worthwhile, especially if the sheets are filled out in a haphazard way. Are half filled timesheets better than none and what is our potential liability in the event of an audit? |
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timesheets
posted at 7/21/1999 5:09 PM EDT
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Posts: 2217
First: 6/16/1999 Last: 12/13/2001 |
O.K., we are back in business! And the hits keep rolling on.
I think time sheets should be filled out properly. There is no magic to whether an employee signs or just initials. The issue is: Can you prove that the employee put these numbers down and that it was accurate. If you want them to sign, make them sign! If they do not sign, issue a verbal warning, then a written warning, then another written warning, then send them home without pay for a half-day (non-exempts only). If exempts don't follow your record keeping rules, then they may be disciplined as well (so long as you do not dock them pay). With respect to the amount of detail needed for an audit (or a litigation), that varies from state to state. Some states require non-exempt start time, end time, lunch time, total hours per day, total hours per week. (I think that makes sense to me.) Its not that hard. I think you have an issue now because you let the folks slide. Set a new policy, explain why you need the policy (i.e., its the law and having us do it is a pain in the neck) and enforce it. Once a few non-exempts get sent home, people will shape up. |
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