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Accepting Applications
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Accepting Applications
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Presently our company accepts unsolicited applications and resumes. Because we accept them, are we bligated to keep them on file for a period of time? Former applicants drop by at various times and ju
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Forums » Topic Forums » Legal Forum » Accepting Applications
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Accepting Applications
posted at 7/13/1999 2:23 AM EDT
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Posts: 24
First: 6/25/1999 Last: 2/28/2000 |
Presently our company accepts unsolicited applications and resumes. Because we accept them, are we bligated to keep them on file for a period of time? Former applicants drop by at various times and just ask us to keep their applications active without filling out another application. Also when sending thank-you letters for resumes, should we specify that we will keep them on file for a specific period of time? |
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Accepting Applications
posted at 7/13/1999 6:42 AM EDT
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Posts: 833
First: 6/11/1999 Last: 8/23/2001 |
If you accept them without giving the applicant any indication that it is not under consideration, yes, I'd suggest you retain it under the federal and state regulations for retention, including your A.A. program and EEOC reports.
And if you acknowledge receipt, it's in your own best interest to let the applicant know when the application is no longer "active". This year's opening could be next year's lawsuit if last year's applicant thought they were "in the running" and were shut out. I'd suggest you set an expiration date if you're going to accept unsolicited resumes, etc, and tell them face to face that it will remain active for XX days, or via mail if that's the way it was received. |
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Accepting Applications
posted at 7/14/1999 6:24 PM EDT
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Posts: 2217
First: 6/16/1999 Last: 12/13/2001 |
If you are going to accept them, you should keep them for at least three years for records retention purposes, even if they are no longer "active." Remember, if you get involved in any employment litigation, you might be prohibited from getting rid of them while the matter is pending (which could take years). You might want to consult with the labor and employment attorney about what policy is the best policy for your company. |
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