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Personnel File Imaging System
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Personnel File Imaging System
Discuss how to choose system that will yield the best results, as well as how to maintain it, and how to calculate its return on investment.
Looking for information. Our Company has 5,000 current employees located in 15 buildings in 4 states. Want to keep our paper personnel files as well an electronic copy. Any suggestions on systems, pro
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Personnel File Imaging System
posted at 10/13/2005 6:27 AM EDT
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Posts: 24
First: 10/13/2005 Last: 12/8/2010 |
Looking for information. Our Company has 5,000 current employees located in 15 buildings in 4 states. Want to keep our paper personnel files as well an electronic copy. Any suggestions on systems, procedure to get started, etc, would be appreciated? |
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Personnel File Imaging System
posted at 1/5/2006 3:21 AM EST
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Posts: 63
First: 10/15/2002 Last: 1/30/2009 |
My CEO wanted copies of our employee files electronically as well (in case there was a fire or something). I created a folder on our network called "Employee Files" and then created a folder in it for each employee (titled with the employee's name). Then, I just scanned the documents in using our copier (it will scan and send the document to an e-mail address). Then, I saved the documents from the e-mails to the employee's folder on the network. (There is a folder on our network that only HR and the owners have access to, so all the employee files are in that secured folder. Our copier will scan all the documents that I put in the paper feeder into one document, so I would put all the documents from one employee's file in the feeder together, and it would create one electronic document with all of the information. That made it very fast to do all this. If you had to scan and save one document at a time, that would take forever. Anyway, it didn't cost us anything, since we already had scanning capabililty with our copier. If your HR people who are obtaining and filing the employee documents have access to a scanner, they could do the same thing. |
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