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Employee wants copy of timecard with paycheck
Benefits & Compensation
Employee wants copy of timecard with paycheck
Exchange ideas about health plans, retirement, work/life benefits, and employee assistance.
I recently purchased a second location for my small business. One of our new employees wants to review her time card with each paycheck, but our time cards are electronic and are kept at our main offi
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Forums » Topic Forums » Benefits & Compensation » Employee wants copy of timecard with paycheck
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Employee wants copy of timecard with paycheck
posted at 8/10/2010 3:04 AM EDT
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Posts: 15
First: 3/20/2008 Last: 8/10/2010 |
I recently purchased a second location for my small business. One of our new employees wants to review her time card with each paycheck, but our time cards are electronic and are kept at our main office.
I took a quick look through the PA labor website, and it seems to be that we just have to allow her access (ie she can go to our other office and look at them if she wants). Does this sound correct? |
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Employee wants copy of timecard with paycheck
posted at 8/11/2010 4:39 AM EDT
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Posts: 2146
First: 2/15/2006 Last: 9/14/2011 |
All I could find is:
http://www.portal.state.pa.us/portal/server.pt?open=514&objID=552987&mode=2 "An employer shall, at reasonable times, upon request of an employee, permit that employee or an agent designated by the employee to inspect his or her own personnel files used to determine his or her own qualifications for employment, promotion, additional compensation, termination or disciplinary action. The employer shall make these records available during the regular business hours of the office where these records are usually and ordinarily maintained, when sufficient time is available during the course of a regular business day, to inspect the personnel files in question. The employer may require the requesting employee or the agent designated by the employee to inspect such records on the free time of the employee or agent. At the employer's discretion, the employee may be required to file a written form to request access to the personnel file or files or to indicate a designation of agency for the purpose of file access and inspection. This form is solely for the purpose of identifying the requesting individual or the designated agent of the requesting individual to avoid disclosure to ineligible individuals. To assist the employer in providing the correct records to meet the employee's need, the employee shall indicate in his written request, either the purpose for which the inspection is requested, or the particular parts of his personnel record which he wishes to inspect or have inspected by the employee's agent. " I would suggest the employee keep their own records. That or come up with a way for the employee to print a copy off of the system before/when time is submitted. I know all of our time systems allow for this. Because we want employees to catch any mistakes prior to time going to payroll processing. Much easier to catch it beforehand than after. |
Forums » Topic Forums » Benefits & Compensation » Employee wants copy of timecard with paycheck
