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Pesonnel Files
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While researching what to keep in employee personnel files, I keep seeing not to keep any personally identifying information (such as Date of Birth) in the personnel file. We ask for DOB on our
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Pesonnel Files
posted at 2/11/2013 11:36 AM EST
on Workforce Management
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Posts: 17
First: 11/15/2011 Last: 2/11/2013 |
While researching what to keep in employee personnel files, I keep seeing not to keep any personally identifying information (such as Date of Birth) in the personnel file. We ask for DOB on our Employee Information Form which goes into the file, should I take that off the form? We also keep the tax forms and direct deposit forms in the employee's personnel file, is there any problem with this? |
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Re: Pesonnel Files
posted at 2/11/2013 11:58 AM EST
on Workforce Management
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Posts: 172
First: 9/20/2011 Last: 2/11/2013 |
Yes there is a problem with this. Put the Employee Information Form in with your Benefits materials in a separate file. Keep the tax forms and direct deposit forms in a separate file as well. None of this data is Job related and should not be in the "regular" personnel file that can be seen by any members of management or anyone you would give the file to including government auditors. It is none of their business............ |
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