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Tracking Employee vacation accrual
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Tracking Employee vacation accrual
Discuss workforce management, performance management, retention, communication, motivation, contributing to business results and other topics.
Right now, my company "posts" vacation once per year. This means, all employees get their lump sum of vacation on Jan. 1.
I would like to switch to an accrual system and calculate accruals on a month
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Forums » Topic Forums » General Forum » Tracking Employee vacation accrual
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Tracking Employee vacation accrual
posted at 12/3/2001 3:48 AM EST
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Posts: 250
First: 2/5/2001 Last: 1/19/2004 |
Right now, my company "posts" vacation once per year. This means, all employees get their lump sum of vacation on Jan. 1.
I would like to switch to an accrual system and calculate accruals on a monthly basis. I can not fit an HRIS vacation calculating/tracking system into my budget, but I need a better and quicker way to do this than on paper. Does anyone have a spreadsheet of some sort they have developed to track vacation accrual for employees? This would be a great time-saver for me and a life saver for my payroll dept. Appreciate any help you can offer. |
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Tracking Employee vacation accrual
posted at 12/4/2001 12:42 AM EST
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Posts: 1
First: 12/4/2001 Last: 12/4/2001 |
I'm sorry I don't have an answer for you but I do have a question if you don't mind sharing... I am trying to switch my small (16 employee) company over to accrued vacation or at minimum, vacation based on anniversary date rather than giving all employees vacation as of Jan. 1. Mind sharing how you actually did/will do your conversion? Since our people have taken all their vacation this year (some more than what they've ACTUALLY earned), I'm not sure how to switch them over to the new system.
Thanks for any assistance you can offer. Jody |
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Tracking Employee vacation accrual
posted at 12/4/2001 4:00 AM EST
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Posts: 250
First: 2/5/2001 Last: 1/19/2004 |
In any conversion which affects employee vacation/benefits, you want to make sure the employee gets the best end of the deal. For example, make sure if you do switch that the employee does not feel slighted because they cannot take vacation until they have earned it. I wish I had an answer as to the best way to do this, but I don't. |
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Tracking Employee vacation accrual
posted at 12/5/2001 1:58 AM EST
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Posts: 267
First: 6/29/1999 Last: 4/13/2010 |
Do you outsource your payroll, and if so, do they have an affordable benefits accrual system you can use? We do ours this way, accruing on a per-payperiod basis.
I'm not a spreadsheet expert, and I don't have a sample for you, but I would think given a basic understanding of what an HRIS system does, you could put something together. Depending on what rate the person accrues at, the system we use adds that amount to their 'bank' each payperiod, and subtracts amounts as they are used. Can you set up a spreadsheet to automatically credit monthly accruals into their time bank? Or perhaps you would need to copy and paste the figures in manually. As each person uses vacation, you subtract that amount from their running total. Depending on the size of your organization, this could be a very time consuming process. However it could be maintained rather simply. |
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Tracking Employee vacation accrual
posted at 1/11/2002 5:38 AM EST
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Posts: 8
First: 1/11/2002 Last: 2/4/2003 |
I have created a reliable benefits accrual tracking process using Microsoft Access. It performs the accruals, enforces accrual caps and reports available balances. Also, many of the time clock manufacturers now included accrual tracking features in their attendance systems. |
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Tracking Employee vacation accrual
posted at 1/22/2002 5:31 AM EST
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Posts: 6
First: 1/22/2002 Last: 1/23/2002 |
We outsource our payroll to ADP and they have the ability to accrue vacation each pay period. We parallel this with a manual spreadsheet to track time used and update it by cut and past of prior end of period to beginning of next. The ss then calculates accrual and by entering time taken we have a very accurate system.
If you are going from a different method to accrual, I would first educate the employees that this is going to occur and specify a conversion date. At the time of switch you will enter the balance as of that date as the starting balance and begin accrual at that point. It will require educating the employees and some will not be happy if they have a habit of taking vacation early in the year under this system, they will not have accrued it yet. You may need to grant them the ability to borrow up to X hours (going negative)during the first few months of the conversion. Once you are part way through the year it should resolve itself. In addition, you will need to consider the maximum carryover you will permit each year. We have a 90 day probationary period before any new hires become eligible. Once they become eligible to accrue they can start utilizing the time they earn. Our staff love it. |
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Tracking Employee vacation accrual
posted at 6/7/2002 8:35 AM EDT
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Posts: 5
First: 6/7/2002 Last: 6/7/2002 |
I saw your message regarding the need for calculation of accruals on a monthly basis. We are a web based software company with time and attendance management system. Feel free for any questions to be answered. You can also let us know for a free online demo about our product to suit your needs and requirements.
Eliot Miller eliot.miller@clockware.com www.clockware.com |
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Tracking Employee vacation accrual
posted at 10/2/2008 9:37 AM EDT
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Posts: 3
First: 10/2/2008 Last: 10/2/2008 |
Pacific Timesheet is web-based timesheet and time tracking software that provides project timesheet, project time tracking, project management, project portfolio management, job costing, product life cycle management, payroll timesheet, and time and attendance features in one system. Modules include automated approvals, billing and pay rates, time-off scheduling, resource scheduling, custom reporting, project management dashboard, time clock integration and payroll integration. Each module can be licensed separately. Pacific Timesheet supports all major operating systems and browsers, and is available in licensed or ASP/online versions. Pacific Timesheet is built on an open, scalable and J2EE compliant services oriented architecture. Pacific Timesheet's extensive customization support can meet virtually every end user requirement, and makes it the best platform to consolidate and standardize your time tracking systems. This platform provides maximum control, flexibility and visibility allowing managers and administrators to deploy and standardize their time and work tracking implementations quickly with little or no training required. Pacific Timesheet Enterprise integrates seamlessly with your existing IT infrastructure and other software assets so you can easily merge and compare data across key systems. Custom configurations are available for specialized requirements. Extensive training services, including End User training, Project management admin training, Supervisor training, and Application Admin training, and consulting services ensure that rollout is on-time and user acceptance is high.
Pacific Timesheet - Web Time Tracking Software |
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Tracking Employee vacation accrual
posted at 10/2/2008 9:39 AM EDT
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Posts: 3
First: 10/2/2008 Last: 10/2/2008 |
[quote]
On 2008-10-02 13:37, ycwu wrote: Pacific Timesheet is web-based timesheet and time tracking software that provides project timesheet, project time tracking, project management, project portfolio management, job costing, product life cycle management, payroll timesheet, and time and attendance features in one system. Modules include automated approvals, billing and pay rates, time-off scheduling, resource scheduling, custom reporting, project management dashboard, time clock integration and payroll integration. Each module can be licensed separately. Pacific Timesheet supports all major operating systems and browsers, and is available in licensed or ASP/online versions. Pacific Timesheet is built on an open, scalable and J2EE compliant services oriented architecture. Pacific Timesheet's extensive customization support can meet virtually every end user requirement, and makes it the best platform to consolidate and standardize your time tracking systems. This platform provides maximum control, flexibility and visibility allowing managers and administrators to deploy and standardize their time and work tracking implementations quickly with little or no training required. Pacific Timesheet Enterprise integrates seamlessly with your existing IT infrastructure and other software assets so you can easily merge and compare data across key systems. Custom configurations are available for specialized requirements. Extensive training services, including End User training, Project management admin training, Supervisor training, and Application Admin training, and consulting services ensure that rollout is on-time and user acceptance is high. Pacific Timesheet - Web Time Tracking Software sales@pacifictimesheet.com [/quote] |
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Tracking Employee vacation accrual
posted at 10/2/2008 9:40 AM EDT
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Posts: 3
First: 10/2/2008 Last: 10/2/2008 |
On 2008-10-02 13:37, ycwu wrote: Pacific Timesheet is web-based timesheet and time tracking software that provides project timesheet, project time tracking, project management, project portfolio management, job costing, product life cycle management, payroll timesheet, and time and attendance features in one system. Modules include automated approvals, billing and pay rates, time-off scheduling, resource scheduling, custom reporting, project management dashboard, time clock integration and payroll integration. Each module can be licensed separately. Pacific Timesheet supports all major operating systems and browsers, and is available in licensed or ASP/online versions. Pacific Timesheet is built on an open, scalable and J2EE compliant services oriented architecture. Pacific Timesheet's extensive customization support can meet virtually every end user requirement, and makes it the best platform to consolidate and standardize your time tracking systems. This platform provides maximum control, flexibility and visibility allowing managers and administrators to deploy and standardize their time and work tracking implementations quickly with little or no training required. Pacific Timesheet Enterprise integrates seamlessly with your existing IT infrastructure and other software assets so you can easily merge and compare data across key systems. Custom configurations are available for specialized requirements. Extensive training services, including End User training, Project management admin training, Supervisor training, and Application Admin training, and consulting services ensure that rollout is on-time and user acceptance is high. sales@pacifictimesheet.com www.pacifictimesheet.com |
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