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storing employment applications/records
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storing employment applications/records
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From a resource that generally focuses on grant funded programs, I have recommendation to keep employment applications 3 years. I keep all former employee files for 7 years - everything.
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Forums » Topic Forums » Legal Forum » storing employment applications/records
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storing employment applications/records
posted at 5/25/2010 11:58 AM EDT
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Posts: 323
First: 6/15/1999 Last: 9/9/2011 |
From a resource that generally focuses on grant funded programs, I have recommendation to keep employment applications 3 years. I keep all former employee files for 7 years - everything.
Records related to EEOC claims or civil suits stay on file forever....or at least any that have come along while I have been in this position. Does this sound about right? I truly wish I didn't have to keep those applications so long................. |
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storing employment applications/records
posted at 5/25/2010 12:34 PM EDT
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Posts: 562
First: 11/12/2009 Last: 9/14/2011 |
3 years is actually a pretty good recommendation for keeping applications. If you're in a position that you have to defend against a hiring related lawsuit, you might need to go back that far to show that you don't discriminate (just as one example).
You can always get a cheap scanner and pay a high school kid to scan these things into PDF formats and put them on CDROM's if you need the storage space. And it's way easier to get rid of a CDROM disk after three years than a bunch of paper apps. And if they're electronic apps, just transfer them all to a CDROM drive. |
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storing employment applications/records
posted at 5/26/2010 4:11 AM EDT
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Posts: 323
First: 6/15/1999 Last: 9/9/2011 |
I've considered scanning and saving to a disk. I have been balking at the effort involved to get caught up to present, but I guess the "effort" is not getting any smaller the longer I wait, is it?
Do you treat applicants that were interviewed differently than those that were never interviewed? |
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storing employment applications/records
posted at 6/10/2010 1:41 PM EDT
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Posts: 21
First: 6/5/2007 Last: 6/11/2010 |
I was recently recommended to keep applications for three years (CA law says at least 2), but that applications turned in 'off the street' (not in response to a posting or advertisement) only need to be kept for one year. I've chosen to keep those for at least two years, also. |
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storing employment applications/records
posted at 6/11/2010 7:15 AM EDT
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Posts: 323
First: 6/15/1999 Last: 9/9/2011 |
I keep all applications 3 years, also. Frankly, I feel lucky to get them all off my desk and into one (very deep!) file drawer - and once or twice a year dig into the back of the drawer to find the ones I can shred.
I would probably not want to model that practice as an organizational skill. |
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