RSS icon

Top Stories

Organizational Data Play It Safe

A checklist of things HR can do to better secure your organization’s data.

May 1, 1998
Related Topics: Human Resources Management Systems (HRMS/HRIS), Policies and Procedures
Here’s a checklist of things HR can do to better secure your organization’s data:

  • Take the time to educate yourself. The technology might seem intimidating, but there’s no excuse for failing to keep up with today’s security requirements.
  • Conduct background checks on all new employees—even those who don’t use computers.
  • Provide a security workshop as part of new-employee orientation.
  • Emphasize ongoing education through annual workshops, newsletters, e-mail and ongoing intranet postings.
  • Develop a code of conduct and require employees to acknowledge that they understand it and will abide by it.
  • Mandate nondisclosure agreements for all employees handling sensitive data.
  • Encrypt all confidential human resources files and limit access only to employees who require the data. Don’t send any private or confidential information through e-mail unless it’s encrypted. Instead, rely on conventional mail or sealed envelopes delivered through inter-office mail.
  • Adopt a team-oriented security approach that includes a representative of every major department. Analyze problems, concerns and flaws on a regular and ongoing basis.
  • Don’t forget about low-tech security protection, including keys, signatures and paper shredders.
  • Work with the security or the compliance department to establish spot checks and audits. You can’t build a better system if you don’t know your weaknesses.

Workforce, May 1998, Vol. 77, No. 5, p. 56.

Recent Articles by Samuel Greengard

Comments powered by Disqus

Hr Jobs

View All Job Listings