June 30, 2015
Now that you've collected all of this employee information and organized it in your HRIS or database program, what do you do with it now? Outside of having it for reference, think of the following ideas for using your data. Remember -- knowledge is power:
- Evaluate your demographics . What type of workforce do you have -- average age, gender, average pay? Exploring these items can be helpful when analyzing health or disability insurance renewals or other benefits that rely on age, gender or amount of pay.
- Utilize the reporting capabilities of the system to provide customized statements for employees . These can range from annual update sheets (so that employees can verify the accuracy of their demographic information) to information about their current salary, benefits and employer-paid portions of each.
- Produce a company directory . Sounds simple, but how often do you refer to employee information that is outdated? Keep their employee booklets updated, or better yet, put them on your network.
- If you are on a network, put an Employee Policy manual in as part of the HRIS and make it available to employees.