Build your rota with AI.
Tell Rota Agent what you need in plain language. It combines your instructions with workforce data, including availability, leave, labour budgets and demand, to build a proposed rota you can review, adjust and approve.
Less time building rotas. More confidence in every shift.
Move from manually piecing together shifts to reviewing a proposed rota built around your team and your business. Rota Agent brings together the information already in Workforce with the instructions and context you provide, helping you build rotas faster and spot potential issues before publishing.
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Build around your team
Rota Agent considers availability, approved leave, regular hours and previous rota patterns, helping you build around when and how your team actually works.
Staff for what’s happening
Account for the factors that change your staffing needs, from expected demand and busy periods to upcoming events, so each rota better reflects what’s happening in your business.
Keep labour costs in view
Rota Agent considers configured labour budgets as it builds and surfaces budget-related issues for review, giving you the opportunity to make adjustments before approving the rota.
Set the rules in plain language.
Give Rota Agent instructions that reflect how your business actually operates. Tell it to add coverage during busy periods, keep new starters with experienced employees or account for an upcoming event. Set standing instructions for every rota or add instructions for a specific build, so Rota Agent has the context it needs to create a rota that works for your business.
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Build your rules into every rota.
Define your rota rules in plain language and Rota Agent will check them whenever a rota is built or updated. Use blocking rules for requirements that must be met, or warning rules to flag issues managers should review. Rota Agent will attempt to resolve blocking rule breaches before presenting the proposed rota, helping you catch problems earlier.
You review. Rota Agent adjusts.
Rota Agent creates a proposed rota for you to review before shifts are created. Ask it to make changes, continue the conversation or make manual edits yourself. When everything looks right, approve the proposal to create your shifts. The conversation doesn’t end there. Once your rota is created, you can keep chatting with the Rota Agent to make changes or ask questions about your schedule.
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Everything Rota Agent considers
Rota Agent takes the full picture into account, so every rota reflects what’s actually happening in your business.
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