Payroll Laws by State:
A Guide for Hourly and Frontline Workforces (2026)

Payroll laws vary by state and can be complex for hourly teams. The right software simplifies compliance with key rules like minimum wage, overtime, breaks, pay frequency, and scheduling.

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Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: None mandated; federal rules apply

Pay Stub Requirements: None

Pay Frequency: No regulations

Final Paycheck: Follow federal rules

Paid Sick Leave: No state requirement

Predictive Scheduling: None

Minimum Wage: $11.91

Overtime Rules: 1.5x after 40/week or 8/day

Meal & Rest Breaks: No mandate for 18+; minors 14–17: 30-min break after 5 consecutive hours

Pay Stub Requirements: Must include hours (reg/OT), rate, gross wages, deductions, pay period dates, and sick leave balance

Pay Frequency: Monthly or semi-monthly

Final Paycheck: Terminated: 3 days; Resigned: next payday (after 3 workdays)

Paid Sick Leave: 1 hour per 30 hours worked; up to 40/year (<15 employees) or 56/year (15+)

Predictive Scheduling: None

Minimum Wage: $15.15/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: No mandate; if breaks given, must be paid if under 20 min (federal rule)

Pay Stub Requirements: Printed or electronic statement

Pay Frequency: Semi-monthly (not more than 16 days apart)

Final Paycheck: Terminated: 7 business days or next payday; Resigned: next payday

Paid Sick Leave: 1 hour per 30 hours worked; up to 40/year (15+ employees) or 24/year (<15)

Predictive Scheduling: None

Minimum Wage: $11.00/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: None mandated; federal rules apply

Pay Stub Requirements: None

Pay Frequency: Semi-monthly

Final Paycheck: Terminated: next regular payday; failure to pay within 7 days of that triggers double wages penalty; resignation: next scheduled payday

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $16.90/hour

Overtime Rules: 1.5x after 40/week or 8/day, 2x after 12/day

Meal & Rest Breaks: 30-min unpaid meal break after 5 hours (paid only if employee not relieved of duties); 10-min paid rest per 4 hours; 1 hr premium pay per missed break

Pay Stub Requirements: Itemized statement: gross/net wages, hours, hourly rates, deductions, pay period dates, employer/employee ID

Pay Frequency: At least twice/month; 1st–15th paid by 26th, 16th–end paid by 10th; weekly/bi-weekly within 7 days; EAP-exempt may be paid monthly

Final Paycheck: Terminated: immediate; Resigned: immediate if ≥72 hrs notice given, otherwise within 72 hours

Paid Sick Leave: 1 hr per 30 hrs worked (or frontload 40 hrs/5 days); usable after 90 days; usage capped at 40 hrs/yr; accrual carryover capped at 80 hrs

Predictive Scheduling: No state law; local laws in Berkeley, Emeryville, SF, LA

Minimum Wage: $15.16/hour

Overtime Rules: 1.5x after 40/week or 12/day

Meal & Rest Breaks: 30-min unpaid meal break for 5+ hour shifts (paid if not fully relieved); 10-min paid rest break per 4 hours

Pay Stub Requirements: Itemized statement (name/address, gross/net wages for the period, deductions, pay period dates, hours worked); at least monthly

Pay Frequency: Pay periods ≤30 days/1 month; paydays within 10 days of period end (unless employer and employee agree otherwise)

Final Paycheck: Resigned: next payday; Terminated: immediately

Paid Sick Leave: 1 hour per 30 hours worked, capped at 48 hours/year

Predictive Scheduling: None

Minimum Wage: $16.94/hour

Overtime Rules: 1.5x after 40/week

Meal & Rest Breaks: 30-min meal break for 7.5+ hour shifts; some exemptions apply

Pay Stub Requirements: Must include hours, gross/net pay, deductions, sick leave

Pay Frequency: No later than 8 days after pay period ends; waivers possible

Final Paycheck: Resigned/laid off: next payday; Terminated: next business day

Paid Sick Leave: 1 hour per 30 hours, up to 40/year (11+ employees as of Jan 1, 2026; all employers Jan 1, 2027)

Predictive Scheduling: None

Minimum Wage: $15.00/hour

Overtime Rules: 1.5x after 40/week

Meal & Rest Breaks: 30-min unpaid break after 7.5 hours (5 for minors); exemptions apply

Pay Stub Requirements: Required each payday; must include hours worked, rate of pay, gross wages, and itemized deductions

Pay Frequency: Must pay within 7 days after pay period; early if payday is a non-workday

Final Paycheck: By next scheduled payday

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $17.95/hour

Overtime Rules: 1.5x after 40/week

Meal & Rest Breaks: None mandated; federal rules apply

Pay Stub Requirements: Itemized statement required; must include pay rates, hours, overtime, commissions, tips (cash and credit card itemized separately), and all deductions

Pay Frequency: At least twice a month

Final Paycheck: Resigned: within 7 business days or next payday; Terminated: next business day

Paid Sick Leave: Based on business size: 7, 5, or 3 days/year

Predictive Scheduling: None

Minimum Wage: $14.00/hour

Overtime Rules: 1.5x after 40/week

Meal & Rest Breaks: None mandated; minors get 30-min break after 4 hours

Pay Stub Requirements: None

Pay Frequency: No mandate; must be clearly communicated

Final Paycheck: Next scheduled payday per FLSA

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40/week

Meal & Rest Breaks: None mandated; federal rules apply

Pay Stub Requirements: None

Pay Frequency: Semi-monthly unless exempted

Final Paycheck: Next scheduled payday per FLSA

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $16.00/hour

Overtime Rules: 1.5x after 40/week

Meal & Rest Breaks: No mandate for adults; minors 14–15: 30-min break after 5 consecutive hours

Pay Stub Requirements: Itemized statement: hours, OT, gross/net pay, deductions, pay period; electronic only with written opt-in (revocable), retained 6 years

Pay Frequency: Semi-monthly; monthly possible via employee secret-ballot election or DLIR approval

Final Paycheck: Terminated: immediate (or next business day if not possible); Resigned: next payday, or immediate if 1+ pay period's notice given

Paid Sick Leave: None; if offered, policy must be in writing or posted

Predictive Scheduling: None

Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40/week

Meal & Rest Breaks: No mandate; if breaks given, must be paid if under 20 min (federal rule)

Pay Stub Requirements: Statement of deductions each period

Pay Frequency: At least monthly, within 15 days of pay period end

Final Paycheck: Within 10 working days or next payday; 48 hours if requested in writing

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $15.00/hour

Overtime Rules: 1.5x after 40/week

Meal & Rest Breaks: 20-min unpaid break within 5 hrs of start for 7.5+ hr shifts (+20 min per additional 4.5 hrs); 24 hrs rest per 7-day period; minors: 30-min after 5 hours

Pay Stub Requirements: Must include hours worked, pay rate, overtime pay/hours, gross wages, deductions, and year-to-date totals

Pay Frequency: At least semi-monthly, within 13 days of pay period end; Exec/admin/professional and commissioned employees may be paid monthly

Final Paycheck: By next scheduled payday

Paid Sick Leave: 1 hour per 40 hours under Paid Leave for All Workers Act (Chicago and Cook County have own ordinances.)

Predictive Scheduling: In effect in Chicago and Evanston; includes notice and predictability pay

Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40/week

Meal & Rest Breaks: No mandate; minors under 18 get 30 mins after 6 hours

Pay Stub Requirements: Itemized statement with hours, pay, and deductions

Pay Frequency: Semi-monthly or bi-weekly

Final Paycheck: Next scheduled payday

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40/week

Meal & Rest Breaks: No mandate; minors under 16 get 30 mins after 5 hours

Pay Stub Requirements: Itemized statement (hours, wages, deductions) each payday; if electronic, must allow printing

Pay Frequency: Monthly, semi-monthly, or bi-weekly; within 12 days of period end

Final Paycheck: Next scheduled payday (commission wage differences: within 30 days of separation)

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40 hrs/week (FLSA, most employers); 46 hrs for non-FLSA employers under state law

Meal & Rest Breaks: No state mandate

Pay Stub Requirements: Itemized deductions upon request

Pay Frequency: At least monthly; regular schedule required

Final Paycheck: Next scheduled payday

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40/week

Meal & Rest Breaks: 10-min paid break per 4 hours; meal break between 3rd and 5th hour of shift

Pay Stub Requirements: Itemized deductions statement required at payment (10+ employees)

Pay Frequency: At least semi-monthly

Final Paycheck: Within 14 days or next payday (whichever is later)

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40/week

Meal & Rest Breaks: No mandate; minors under 18 get 30 mins after 5 hours

Pay Stub Requirements: None

Pay Frequency: Twice a month for certain sectors; others must inform employees

Final Paycheck: By next payday or within 15 days, whichever is sooner

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $15.10/hour

Overtime Rules: 1.5x after 40/week

Meal & Rest Breaks: 30-min unpaid break after 6 hours if 3+ on duty

Pay Stub Requirements: Must include hours, rate of pay, gross/net pay, and itemized deductions

Pay Frequency: Intervals not exceeding 16 days

Final Paycheck: Next scheduled payday

Paid Sick Leave: Earned Paid Leave law (10+ employees): 1 hr per 40 hrs, up to 40/year; usable for any reason

Predictive Scheduling: None

Minimum Wage: $15.00/hr (state); higher rates in Montgomery (up to $17.65), Howard, and Prince George's counties

Overtime Rules: 1.5x after 40/week (agricultural workers: after 60/week)

Meal & Rest Breaks: No general requirement for adults; minors under 18: 30-min break after 5 hours; retail employees: additional protections under Healthy Retail Employee Act

Pay Stub Requirements: Detailed written or online statement

Pay Frequency: Bi-weekly or semi-monthly (some exemptions)

Final Paycheck: Next scheduled payday

Paid Sick Leave: 1 hour per 30 hours worked; up to 40/year (for 15+ employees)

Predictive Scheduling: None

Minimum Wage: $15.00/hour

Overtime Rules: 1.5x after 40/week

Meal & Rest Breaks: 30-min unpaid break after 6 hours

Pay Stub Requirements: Name, date, hours, pay, deductions; printable if electronic

Pay Frequency: Weekly or bi-weekly for hourly workers

Final Paycheck: Quit: next payday or Saturday; Terminated: last day worked

Paid Sick Leave: 1 hour per 30 hours worked; up to 40/year (for 11+ employees)

Predictive Scheduling: None

Minimum Wage: $13.73/hour

Overtime Rules: 1.5x after 40/week

Meal & Rest Breaks: No mandate; minors under 18 get 30 mins after 5 hours

Pay Stub Requirements: Itemized statement with hours, pay, period, and deductions

Pay Frequency: Weekly, bi-weekly, semi-monthly, or monthly

Final Paycheck: Next scheduled payday

Paid Sick Leave: 1 hour per 30 hours worked; use up to 40 or 72/year depending on employer size

Predictive Scheduling: None

Minimum Wage: $11.41/hour

Overtime Rules: 1.5x after 48/week

Meal & Rest Breaks: 15-min paid rest break every 4 hours; 30-min unpaid meal break for 6+ hour shifts

Pay Stub Requirements: Written/electronic statement including hours, pay rate, gross/net pay, deductions, sick/safe time accrued/used

Pay Frequency: At least once every 31 days

Final Paycheck: Resigned: next payday (up to 20 days if payday is <5 days out); Terminated: within 24 hours of demand

Paid Sick Leave: 1 hour per 30 hours worked; up to 48/year

Predictive Scheduling: None

Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40/week

Meal & Rest Breaks: No mandate; federal rules apply

Pay Stub Requirements: None

Pay Frequency: No general state law; narrow exception for manufacturers (50+) and public service corporations

Final Paycheck: General practice: next scheduled payday

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $15/hour

Overtime Rules: 1.5x after 40/week

Meal & Rest Breaks: No state-mandated breaks for adults

Pay Stub Requirements: Monthly statement of total deductions

Pay Frequency: At least semi-monthly, within 16 days of pay period end

Final Paycheck: Terminated: immediate

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $10.85/hour

Overtime Rules: 1.5x after 40/week

Meal & Rest Breaks: No mandate; if breaks given, must be paid if under 20 minutes

Pay Stub Requirements: Itemized deductions each payday, or a statement confirming none were made

Pay Frequency: Employer-set (weekly/biweekly/semimonthly/monthly), paid within 10 business days; defaults to semi-monthly if no schedule is set

Final Paycheck: Resigned: next payday or within 15 days (whichever first); Terminated: immediately, unless written policy extends timing (same 15-day cap)

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $15/hour

Overtime Rules: 1.5x after 40/week

Meal & Rest Breaks: 30-min unpaid meal break for 8+ hour shifts (assembly plants, workshops, mechanical establishments only); no requirement elsewhere

Pay Stub Requirements: Mailed, electronic, or on-site with employer info, hours, wages, deductions

Pay Frequency: Set by employer

Final Paycheck: Set by employer; 30-day written notice required before changing schedule

Paid Sick Leave: 1 hour per 30 hours worked; up to 40 or 56/year based on employer size (effective Oct 2025)

Predictive Scheduling: None

Minimum Wage: $12.00/hour

Overtime Rules: 1.5x after 8 hours/day or 40 hours/week

Meal & Rest Breaks: 30-min unpaid meal break after 8 continuous hours; paid 10-min rest break per 4 hours worked

Pay Stub Requirements: Itemized deductions each payday; full wage record (gross/net pay, hours, deductions, payment date) available upon request within 10 days

Pay Frequency: Semi-monthly minimum; 1st-half wages due by 15th, 2nd-half by last day of month; more frequent pay allowed

Final Paycheck: Terminated: immediately; Resigned: next payday or within 7 days, whichever is sooner

Paid Sick Leave: .01923 hours for every hour worked (50+ employees)

Predictive Scheduling: None

Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: 30-minute meal break after 5 hours

Pay Stub Requirements: Statement of deductions

Pay Frequency: Weekly or bi-weekly (approval needed for others)

Final Paycheck: Resigned: within 72 hours or next payday; Terminated: within 72 hours

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $15.92/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: None (30 min for minors)

Pay Stub Requirements: Statement of deductions

Pay Frequency: At least twice/month

Final Paycheck: Next scheduled payday

Paid Sick Leave: 1 hour per 30 hours worked (up to 40 hours/year)

Predictive Scheduling: None

Minimum Wage: $12.00/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: No state mandate; if breaks given, must be paid if under 20 minutes (federal rule)

Pay Stub Requirements: Printed or written with full employer/employee info, hours, wages, deductions

Pay Frequency: At least semi-monthly; 1st–15th wages due by 25th, 16th–end due by 10th of next month; monthly allowed for exempt employees

Final Paycheck: Resigned: next payday; Terminated: within 5 days (or 10 for commission-based)

Paid Sick Leave: 1 hour per 30 hours worked; up to 64 hours use/year

Predictive Scheduling: None

Minimum Wage: $17 for New York City, Long Island, and Westchester. $16 for the rest of New York State

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: 30-min unpaid meal break after 6 hours; one day of rest (24 consecutive hours) per calendar week

Pay Stub Requirements: Must include employer/employee info, pay period dates, pay rates, regular and OT hours, gross/net pay, and itemized deductions

Pay Frequency: Weekly for manual workers, and at least twice a month for clerical employees

Final Paycheck: Next scheduled payday

Paid Sick Leave: 0–4 employees (net income ≤$1M): 40 hrs unpaid; 0–4 (net income >$1M) and 5–99: 40 hrs paid; 100+: 56 hrs paid

Predictive Scheduling: No statewide law; NYC only — retail (20+ employees): 72-hr advance schedule notice; fast food: 14-day advance notice with predictability pay for changes

Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: None; federal rules apply. 30 minutes for minors under 16

Pay Stub Requirements: Itemized statement of deductions

Pay Frequency: Employer-determined (daily, weekly, bi-weekly, etc.)

Final Paycheck: Next scheduled payday

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: 30-minute unpaid meal break for shifts over 5 hours (if 2+ employees on duty)

Pay Stub Requirements: Hours worked, rate of pay, deductions (state/federal and authorized); electronic access allowed

Pay Frequency: At least once a month

Final Paycheck: Next payday or certified mail if no agreement

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $11/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: No mandate; federal law requires pay for breaks under 20 min if given. Minors under 18: 30-min break after 5+ hours

Pay Stub Requirements: Name, address, gross/net pay, deductions, hours, pay rate, and OT

Pay Frequency: At least semi-monthly, paid by the 1st and 15th of each month

Final Paycheck: Next payday or within 15 days (whichever comes sooner)

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: None for 16+; minors under 16: 30-min break after 5 hours, or 1 hour cumulative after 8 hours

Pay Stub Requirements: Paper or electronic pay stub each payday with itemized deductions

Pay Frequency: At least twice per month (except exempt employees)

Final Paycheck: Next scheduled payday

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: Standard $15.55/hr; Portland Metro $16.80/hr; Non-urban $14.55/hr (eff. 7/1/2026)

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: 30-min unpaid meal break after 6 hours (2nd break if 14+ hrs); 10-min paid rest break per 4 hours; minors: 15-min rest breaks

Pay Stub Requirements: Itemized statement with every payment (pay dates, rates, employer/employee info, deductions); electronic only with employee consent

Pay Frequency: No more than 35 days between paychecks

Final Paycheck: Resigned with ≥48 hrs notice: last day worked; resigned with <48 hrs notice: within 5 business days or next payday (whichever first); Terminated: end of next business day

Paid Sick Leave: 10+ employees (6+ in Portland): 1 hr per 30 hrs worked, paid, up to 40 hrs/year. Fewer employees: unpaid sick time

Predictive Scheduling: Retail/hospitality/food employers with 500+ employees worldwide; 14 days' written notice; predictability pay for changes; right to decline unscheduled shifts

Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: No requirement for adults; minors: 30-min break after 5 consecutive hours; breaks under 20 min must be paid

Pay Stub Requirements: Must include pay period dates, hours worked, rate of pay, gross wages, and itemized deductions

Pay Frequency: Regular paydays designated in advance

Final Paycheck: Next scheduled payday

Paid Sick Leave: No statewide law; local ordinances in Philadelphia (40 hrs/year), Pittsburgh (up to 48–72 hrs/year as of Jan 1, 2026), and Allegheny County (26+ employees, up to 40 hrs/year)

Predictive Scheduling: Philadelphia only; 14 days’ notice for certain large employers with predictability pay

Minimum Wage: $16.00/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: 20-min break after 6 hours; 30-min break after 8 hours; unpaid if relieved of duties; exempt: healthcare facilities and employers with fewer than 3 employees on-site

Pay Stub Requirements: Physical or digital stub each payday with hours and deductions

Pay Frequency: Weekly (some exceptions allowed)

Final Paycheck: Next payday or within 24 hours in case of business closure or relocation

Paid Sick Leave: 1 hour per 35 hours worked; up to 40 hours/year (paid if 18+ employees)

Predictive Scheduling: None

Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: None; federal rules apply

Pay Stub Requirements: Itemized statement of gross pay and deductions

Pay Frequency: Employer-determined

Final Paycheck: Within 48 hours or next payday, not exceeding 30 days

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $11.85/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: No state mandate; if breaks given, must be paid if under 20 minutes (federal rule)

Pay Stub Requirements: No state requirement

Pay Frequency: At least once per calendar month

Final Paycheck: Next payday or upon return of company property

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: 30-min unpaid meal break for 6+ consecutive hours; exempt where the nature of the business provides ample opportunity to take an appropriate meal break (e.g., food service, security)

Pay Stub Requirements: No state requirement

Pay Frequency: At least once a month

Final Paycheck: Next payday or within 21 days, whichever is later

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: None; federal rules apply

Pay Stub Requirements: Written earnings statement including name, hours, gross wages, deductions

Pay Frequency: Non-exempt: at least twice/month; Exempt: at least once/month

Final Paycheck: Resigned: next payday; Terminated: within 6 days

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: None; federal rules apply. Minors: 30-min meal and 10-min rest breaks

Pay Stub Requirements: Statement of total deductions each payday (general employers); construction-trades-licensed employers have added requirements (hours, pay rate, gross/net pay)

Pay Frequency: Semi-monthly, paid within 10 days of period end

Final Paycheck: Terminated: within 24 hours; Resigned (no fixed-term contract): next regular payday

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $14.42/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: “Reasonable opportunity” for food/restroom; breaks under 20 mins are paid

Pay Stub Requirements: Hours worked, hourly rate, gross pay, deductions

Pay Frequency: Weekly by default; biweekly or semi-monthly with notice; payday within 6 days of pay period end

Final Paycheck: Resigned: next payday or following Friday; Terminated: within 72 hours

Paid Sick Leave: 1 hour per 52 hours worked; up to 40 hours/year

Predictive Scheduling: None (flexible working arrangement requests allowed)

Minimum Wage: $12.77/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: No requirement for adults; minors under 16: 30-minute meal break required

Pay Stub Requirements: Required each pay period; must include basis and rate of pay, deductions, and net wages

Pay Frequency: Salaried: at least monthly; Hourly: at least bi-weekly

Final Paycheck: Next scheduled payday

Paid Sick Leave: Home health workers: 1 hr per 30 hrs, up to 40 hrs/year. Expanding to all employers 2027–2029 (50+ employees: July 1, 2027; 25+: Jan 1, 2028; all employers: Jan 1, 2029)

Predictive Scheduling: None

Minimum Wage: $17.13/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: 30-min meal break for 5+ hr shifts (starts 2nd–5th hour); extra 30-min break if 3+ hrs past normal end time; 10-min rest break per 4 hrs (applies to adults and minors 16–17). Minors under 16: meal before 4 hrs, rest every 2 hrs

Pay Stub Requirements: Pay period dates, hours worked, pay rate(s), gross wages, itemized deductions, net pay, sick leave balance; retained 3 years

Pay Frequency: At least monthly; if more frequent, paydays within 10 days of period end

Final Paycheck: Next scheduled payday

Paid Sick Leave: 1 hour per 40 hours worked; use after 90 days of employment

Predictive Scheduling: Seattle: 14 days’ notice, predictability pay, on-call protections

Minimum Wage: $8.75/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: 20-min meal break for 6+ hour shifts; 14–15 year olds: 30-min break after 5 hours

Pay Stub Requirements: Itemized statement each payday: hourly rate/salary, hours paid, OT rate, bonus/incentive pay, itemized deductions

Pay Frequency: At least twice/month, no more than 19 days apart

Final Paycheck: Next scheduled payday

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: No mandate for adults; breaks under 30 min must be paid if given. Minors under 18: 30-min duty-free meal after 6+ hours

Pay Stub Requirements: Hours worked, pay rate, and amount/reason for each deduction

Pay Frequency: At least monthly, no more than 31 days between pay periods (more frequent allowed)

Final Paycheck: Next payday or within 31 days (whichever sooner); 24 hrs if business closure/merger/relocation

Paid Sick Leave: None

Predictive Scheduling: None

Minimum Wage: $7.25/hour

Overtime Rules: 1.5x after 40 hours/week

Meal & Rest Breaks: No state mandate; if breaks given, must be paid if under 20 min (federal rule)

Pay Stub Requirements: Itemized deductions per pay period

Pay Frequency: Employer-set; certain industries must pay twice/month

Final Paycheck: Next scheduled payday

Paid Sick Leave: None

Predictive Scheduling: None

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Practical Tips for
Staying Compliant Across States

Centralize your payroll data

Accurate payroll starts with clean data. Using one system to track hours, pay rates, schedules, and locations makes it easy to apply the right state laws automatically.

Relying on separate tools creates gaps and room for error. A single, connected platform keeps everything consistent—and keeps you compliant.

Inform Employees with Pay Stubs

Even if your state doesn’t require detailed pay stubs, it’s still a good move. Clear breakdowns of hours, rates, PTO, deductions, and absences help build trust and keep everyone informed.

When employees understand how their pay is calculated, it’s easier to spot errors early, resolve confusion, and maintain transparency across the board.

Keep up with labor law changes

State laws can change at any time. Keep tabs on any updates with minimum wage, overtime, and other regulations where you conduct business. This will help you better assess your payroll processes and records and make adjustments as necessary.

Train managers on state regulations.

Compliance starts at the frontline. Your managers are the ones creating schedules and approving hours, so make sure they understand the labor laws that apply in their state. Proper training can prevent many small mistakes that add up to significant problems.

Audit your payroll process

Regular payroll audits help you catch errors and stay compliant. An automated system in place makes it easy to review processes and spot gaps before they become compliance issues.

Know your record-keeping rules

Employers are required to keep payroll records for a specific period. Store information such as timesheets, schedules, wage statements, and other payroll-related information in a way that’s easy to retrieve in cases of audits or disputes.

Streamline Payroll and Compliance with Workforce.com

State and local payroll laws are full of small details, and it’s easy for those details to fall through the cracks and result in non-compliance. That’s why having the right system matters.

Workforce.com keeps everything centralized and automated, allowing you to manage time tracking, scheduling, paid leaves, pay rates, and payroll calculations in one place.

Get a demo